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Brazilian Room

Facilities

• Room Size: 32' x 54'
  
• Patio Size: 40' x 42', with a 12' x 18' extension
  
• Seating Capacity: 150 (without a dance floor)
• Standing Capacity: 225 (total, indoor and outdoor)
• Seating Capacity on patio for ceremony: 180 (we provide 150 chairs)
  
• Tables: (14)5' rounds, (24)6' x 30" rectangles, (1)4' round, (1)3' round,
  
• Chairs: 150, stacking (almond/grey color)
  
• Equipment: Easel/some Seminar Equipment/Yamaha Upright Piano
  
• Umbrellas with Stands (4)
  

Kitchen

• 12 Burner Stove/Double Ovens
  
• Dishwasher, Garbage Disposal
  
• 100 Cup Coffee Maker, 6 Coffee/Water Pitchers(let us know in advance if needed)
  
• Commercial Refrigerator (no freezer)
  
• Kitchen Cart
  
• 2 Ice Tubs with dollies
  
• Barbecue Pit (let us know in advance if needed)
  

Rentals

**You will not need to purchase ice, if you are using our approved caterers

Brazilian Room Rental Rates and Time Blocks (hours booked include set-up and clean-up time) DAYS FOR RENTAL   HOURS FOR RENTAL WEEKENDS AND HOLIDAYS Friday Evening $1600 6:00PM to 12:00AM (no additional hours) $1975 3:00PM to 12:00AM (if available) Friday Daytime Social $500 Special 8 hour block 8:00AM to 4:00PM (if available) Friday Daytime Retreat (No Social Activity) $275 Special 8 hour block 8:00AM to 4:00PM (if available) Saturdays (All year round) Memorial and Labor Day   $1850 Full 7 hour block 9:00AM to 4:00PM or 5:00PM to 12:00AM $1600 Minimum 6 hours (choice of hours between 9:00 AM to 4:00 PM or 5:00 PM to 12:00 AM) $250 Extra hour(s) $3200 Minimum 12 hours (choice of hours between 9:00 AM and 12:00 AM) Sundays (April thru October) Memorial and Labor Day $1850 Full 7 hour block 9:00AM to 4:00PM or 5:00PM to 12:00AM $1600 Minimum 6 hours (choice of hours between 9:00 AM and 12:00 AM) $250 Extra hour(s) $3200 Minimum 12 hours (double down payment) (between 9:00AM and 12:00AM) Sundays, some holidays (November thru March) $1600 Minimum 6 hours (between 9:00AM and 12:00AM) $250 each Extra hour(s) MIDWEEK Monday, Wednesday, and Thursday $375 Minimum 3 hours (choice of 3 hours between 8:00AM and 12:00AM)   $75 each Extra hour(s) Social $500 Special 8 hour block 8:00AM to 4:00PM Retreat (No Social Activity) $275 Special 8 hour block 8:00AM to 4:00PM Friday Daytime (See above)

 

*These rates apply to Alameda and Contra Costa county residents only Additional Fees may include the following: Non-Catered fee: Social event ends before 7:00 PM ($350), ends 7:00 PM or after ($500) Business meeting - 1-50 guests ($50), 51-150 guests ($100) Special Event Insurance coverage: $95-$175 Out of County Fee: Surcharge equal 20% of room rental. Refundable Cleaning and Damage Deposit: $200 retreat- $500 prior to 7:00 PM, or $1000 7:00 PM and later All additional fees are subject to change

FACILITY RESERVATIONS AND AVAILABILITY INFORMATION
All initial inquires, holds, bookings and payments are handled through the East Bay Regional Park District, Attention: Facility Reservations at PO Box 5381, Oakland, CA 94605-0381. Call 1-888-EBPARKS, option 2.

GENERAL FACILITY INFORMATION
For general information about the Brazilian Room call the Facility Office at 510-841-1244. Information can be mailed to Facility Office at the Brazilian Room, Tilden Park, Berkeley, CA 94708.

HOLDING A RESERVATION DATE
By calling Facility Reservations at 1-888-EBPARKS, option 2, you may place a date on hold. If you wish to reserve your date, you must do so before your hold expires.

TO CONFIRM A RESERVATION
There are two steps to confirm your reservation. Step 1: A reservation down payment of $400 per block of time must be paid before your hold expires by calling or coming in to the Facility Reservation Office. The Rules and Use Agreement will mailed/given or faxed to you with your reservation confirmation form. You will need to sign and return it as part of the next step. Step 2: Within 24 hours to two weeks of your initial payment you will need to meet with the Facility Operation Staff, in person, at the Brazilian Room Office to receive your packet and return your original signed Rules and Use Agreement. Call for an appointment at 510-841-1244 or drop by during Open House.

OPEN HOUSE
The Brazilian Room can be viewed from 1:00 – 8:00 pm on Tuesdays. There is no Open House on the 4th Tuesday. Call the Facilities Office at 510-841-1244 to confirm viewing for any other time or day.

OUT OF COUNTY
Brazilian Room rates apply to Contra Costa and Alameda county residents. All other counties must pay the additional fee of a surcharge of 20% of room rental.

FACILITY USE INSURANCE
The cost of this mandatory general liability insurance varies according to the number of guests and type of event. A Certificate of Liability Insurance in the amount of $1 Million per occurrence, naming the East Bay Regional Park District as additional insured is required at least 30 days in advance of your event. If you don’t have insurance that meets this requirement it can be purchased through the Facility Reservations Office.

CLEANING AND DAMAGE DEPOSIT
This deposit is refundable after your event as long as all of the terms of the contract have been met.

CATERING
You may hire a caterer from the Approved list or choose the non-catered option. If you choose the non-catered option you may not use an outside caterer or have any hired staff. Your unpaid volunteers will be required to attend an orientation. You will pay an additional fee for the ability to use the non-catered option.